Terms and Conditions

Last updated: May 24, 2023

1. Introduction

These terms and conditions (Terms) together with our Privacy Policy (https://www.extrica.com/privacy) set out the basis on which you may browse and use our website, available at https://www.extrica.com and its subdomains and any services offered through it, including the Journal Management System (JMS) and website, available at https://www.jveconferences.com and its subdomains (collectively, the Site).

Customer in these terms and conditions is considered a natural person or legal entity that has ordered/purchased Services/Products, or is going to order/purchase Services/Products from the Company.

The Site is owned and operated by JVE International, UAB, a company registered in Lithuania with registered no. 303214891 and registered address at Skruzdynes g. 9a-6, Nida, Lithuania, LT-93123 (we, us, our or the Company).

The following Terms apply to all sales of products and services by the Company to the Customer. Hereinafter the Company and the Customer together are referred to as the Parties and each of them separately - to as the Party.

Your use of the Site will be governed by these Terms which serve as a legal contract between us and you. By browsing or using the Site and/or any services, content, or materials made available through the Site, you are agreeing to be legally bound by the Terms and our Privacy Policy (https://www.extrica.com/privacy).

You may access the Site as an unregistered user but will need to register with us for an account (Extrica Account) in order to submit, edit, or review any articles intended for publication in one of our journals. Any submissions, edits, information, or data (in any form) you make via your Extrica Account including without limitation uploading of any articles or edits to articles are described in these Terms as your Contribution. In addition to these Terms, you acknowledge and agree that you will comply with any Author Guidelines, Editorial Workflows, Publication Ethics, or other policies applicable to the journal(s) you contribute to via your Extrica Account (Policies).

In these terms "Intellectual Property Rights" means any patents, registered and unregistered trade-marks and service marks, domain names, registered designs and design rights, copyright (including such rights in computer software and databases), database rights and moral rights (in each case for the full period thereof and extensions, revivals, and renewals thereof), applications for the foregoing and the right to apply for any of the foregoing anywhere in the world, and all similar rights anywhere in the world including those subsisting in inventions, designs, drawings, and computer programs.

We may revise the Terms at any time by amending this page. Your use of the Site will be subject to the most recent version of the Terms available on the Site. We recommend that you read through the Terms available on the Site regularly so that you can be sure that you are aware of any changes that may apply to you.

Unless the Company has expressly accepted additional or different terms in writing, the Company rejects any terms or conditions of a Customer that are in addition to or in conflict with these Terms. Any such additional or conflicting terms shall be considered as null and void.

These Terms apply to all purchase orders, Company's proposals and order confirmations, even if it is not explicitly referenced, unless Company and the Customer agree otherwise in writing.

2. Products and Services

On the Site the Company offers publication services, registrations fees for conferences, editing services, books, journals, reprints, hardcopy subscriptions, pens, booklets, clothing items for sale. The specific items and prices or subscription terms can be gathered from the details provided in each case on the Site.

Customers in order to order Services and Products shall register and create the account according to these Terms.

3. General Availability of the Site

We do not guarantee that the Site, or any content on it, including the JMS, will always be available, uninterrupted, up to date, or otherwise free from errors, omissions, bugs, or viruses.

Access to the Site is permitted on a temporary and as-is basis. We may suspend, withdraw, discontinue, or change all or any part of the Site without notice. We will not be liable to you if for any reason our site is unavailable at any time or for any period.

You are responsible for regularly creating backup copies of your Contribution.

You are responsible for your access to the Site, including:

  • ensuring that all persons who access the Site through your internet connection are aware of these Terms and other applicable terms and conditions, and that they comply with them; and
  • that your internet enabled device and telecommunications systems carry the appropriate anti-virus software necessary to minimise the risk of any harmful viruses infecting your internet enabled device.

4. General Conduct

At all times when using or accessing the Site you represent, warrant and undertake that you will:

  • not breach any applicable laws, statutes, rules, regulations, guidelines, directives, and codes;
  • not use the Site to seek or offer any goods or services;
  • if you are a Extrica Account holder, respond promptly to communications from us or any other Extrica Account holder;
  • not publish, post, upload, store, distribute, or disseminate anything which solicits or harvests another user's password or other account information;
  • not reverse engineer, decompile, disassemble, or otherwise attempt to obtain the Site's source code;
  • not misuse the Site by knowingly introducing viruses, Trojans, worms, logic bombs, third-party or external links, or other malicious or harmful material;
  • not attempt to gain unauthorised access to the Site, the server on which the Site is stored or any server, computer, or database connected to the Site;
  • not attack the Site via a denial of service attack or a distributed denial-of-service attack; and
  • comply with the Policies and all reasonable instructions given by us from time to time.

A failure to comply with our conduct expectations set out above, or any other part of these Terms, all of which we reserve the right to determine in our sole discretion, may result in the:

  • suspension or termination of your Extrica Account;
  • deletion of your Contribution; and/or
  • suspension or termination of your right to use the Site.

The actions above shall be without prejudice to any other rights or remedies which may be available to us.

5. Your Extrica Account

You must ensure that the information you provide during your registration is complete, accurate, and kept up to date. Your Extrica Account is personal to you.

We reserve the right to validate the account information supplied at any time.

Once registered, it is your responsibility to keep your password and any other security information confidential. We will be entitled to assume that any person that logs into or uses your Extrica Account is you. You must notify us immediately via Contact Us form or any Extrica email address that is available to you if you know or suspect that anyone other than you have had access to or knows your password.

6. Registration Procedure to the Extrica Account and Access Data

You must be 18 (eighteen) or older in order to use the Site and/or to purchase Products or to order Services.

The personal data requested from you during the registration procedure must be true and correct. By submitting such data you undertakes all the responsibilities regarding the submission of such personal data to the Company.

By approving the completed registration form, you submit the proposal to conclude an agreement regarding the access and use of the Site. Subsequently, you shall receive an email from the Company containing your personal access data. This confirmation e-mail constitutes that the Company has accepted the your registration proposal.

The Company is entitled to turn down individual registrations for Site without stating any reasons.

The access data (email address and password, or user name and password) are exclusively for your personal use. You may not pass on or otherwise disclose personal access data to third parties. You shall be liable for all consequences of third-party actions if access data is being misuses (including payment for orders if such orders are placed without authorization).

In the event of any breach of any term of Terms and/or in particular:

  • If incorrect data are provided during registration, and/or
  • If access data (esp. the password) is disclosed without Company's authority to do so,

the Company shall be entitled to temporarily or permanently block your access data, and/or to finally and conclusively refuse your access to the Site without prior notice.

7. Intellectual Property Rights and Confidentiality

Intellectual Property Rights in the Site are owned, and will remain owned, by us or our licensors at all times. You may not copy or use any part of the Site other than as expressly permitted by the Terms. With the exception of articles published on our Site marked "Open Access", which is allowed to use accordance with the terms of the licenses described in the Publication of Contributions section below.

By "Open Access" we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use for commercial purposes, or any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.

If you are a Extrica Account holder you may deal with any Contribution in accordance with these Terms, our Policies, and our instructions to you.

You acknowledge and agree that articles (including all drafts, notes, and preparatory material and/or other Contributions related to the article) prior to first publication are highly confidential (Confidential Information). You warrant and agree that you will (a) hold all Confidential Information at all times under conditions of secrecy and will take all reasonable steps to preserve its confidentiality; (b) use Confidential Information solely for the purpose of performing any services authorised by us and for no other purpose whatsoever; and (c) not disclose Confidential Information to any third party or use it for the benefit of any third party other than as permitted by us (which may only be given on obtaining undertakings similar to those in this paragraph from such parties).

Prior to publication of your Contribution on the licence terms set out in the Publication of Contributions section below, you grant, and you represent and warrant, that you have the right to grant to us a non-exclusive, irrevocable, perpetual, transferable, sub-licensable, worldwide, royalty-free licence to publicly perform, copy, reproduce, display, make available, communicate to the public, modify, edit, manage, distribute, store, and publish any and all of your Contribution in print and electronic form, including on the JMS in order to prepare an article for publication in our journal(s).

8. Publication of Contributions (Articles)

You acknowledge and agree that, if and once editorially accepted for publication, your Contribution shall be published by us under the Creative Commons Attribution 4.0 License (http://creativecommons.org/licenses/by/4.0/) and any data relating to the article (including without limitation any reference lists) is distributed pursuant to the Creative Commons Public Domain Dedication waiver (https://creativecommons.org/publicdomain/zero/1.0/).

For the avoidance of doubt, you shall retain the non-exclusive right to publish or otherwise use your Contribution and shall be the "Licensor" of the "Licensed Material" for the purposes of the Creative Commons Attribution 4.0 Licence and Creative Commons Public Domain Dedication waiver.

If we consider that the copyright in your Contribution has been or is likely to be infringed, we shall be entitled (on giving notice where possible to you) to take such steps to deal with the matter as we may consider appropriate. You undertake not to do anything which may compromise or prejudice our conduct of such claim and we shall be entitled on giving notice to you to use your name and the name of any other co-author as a party to such proceedings and to control, settle, or compromise such proceedings as we see fit. You shall (and shall procure that any other co-authors shall) co-operate with and give all reasonable assistance to us in the conduct of such claim.

We reserve the right to refuse to publish any article or other Contribution for any reason.

By submitting or making a Contribution (including without limitation all tables, abstracts, illustrations, data, diagrams, and other materials accompanying the text of the Contribution) for the purposes of publication by us you represent and warrant that:

  • you are the sole author of the Contribution, or, if not, you have been authorised by and have the full permission, licence, and consent of all co-authors to submit the Contribution;
  • you are legally able and entitled to submit the Contribution and authorise us to publish the Contribution in accordance with the terms this section;
  • the Contribution is original, has not already been published in any other form or is not currently under consideration for publication by another journal;
  • you have obtained all necessary permissions and licences for any third-party material, data, or code contained in the Contribution (including without limitation all illustrations, charts, photographs, maps, or other material) and the Contribution does not infringe any copyright, trade mark right, or any other rights of any third party;
  • you have disclosed to us in accordance with any Policies all potential conflicts of interest, including without limitation, personal or political interests, commercial associations, or financial interests held by you and any co-authors;
  • the Contribution contains nothing that is unlawful, defamatory, legally privileged, or which would, if published, constitute a breach of contract, or of confidentiality, or breach of privacy;
  • no advice, recipe, formula, or instruction in the Contribution will if followed or implemented by any person cause loss, damage, or injury to them or any other person;
  • any research conducted for the Contribution has been conducted in accordance with applicable laws, regulations and codes of practice;
  • you have adhered to the Policies in your preparation and submission of the Contribution; and
  • due care, diligence, and all other requisite investigations were carried out in the preparation of the Contribution to ensure its accuracy and all statements contained in it purporting to be factual are true and correct.

9. Article Processing Charges

Publication of an article with us requires payment of a non-refundable article processing charge (APC). Some of the Journals are free and do not require the payment of APC.

In the event an article is accepted for publication in a Journal that requires the payment of APC, the author who originally submitted the article (whether himself/herself or on behalf of a group of authors or an institution) will be invoiced for the applicable APC. Payments of APCs must be made in the period stipulated on our invoice.

You acknowledge and agree that your agreement to pay the APC does not guarantee publication of the article.

10. Prices, Payment

The price of the Products and Services (which includes value added tax or other applicable sales tax) will be the price indicated on the order summary page when you placed your order. We take all reasonable care to ensure that the price of the product advised to you is correct.

It is always possible that, despite our best efforts, some of the Products we sell may be incorrectly priced. If the product's correct price at your order date is higher than the price stated to you, we will contact you for your instructions before we accept your order. If we accept and process your order where a pricing error is obvious and unmistakable and could reasonably have been recognized by you as a mispricing, we may end the contract, refund you any sums you have paid and require the return of any goods provided to you.

We accept payment by credit or debit card with Visa and MasterCard. Payments can be made through Stripe.

After the Customer orders Products or Services, the Customer receives the proforma invoice. The Company starts to carry out the Order from the moment the proforma invoice is fully paid.

If the Customer pays by transferring the Price to the Company's account, it is necessary to submit the documents proving the payment fact to the Company not later than during 1 (one) working day by email provided in Contact Us page or by uploading the documents via payment page.

11. Delivery

In order to have article, conference paper or book published, it has to pass similarity inspection, peer-review, proofreading and payment of the charges should be made prior to the publication date.

Article is published within 12 months after acceptance and only if payment of the charges is received.

Business derivative needs to be paid prior to the reception of the product or service. Regarding delivery of business derivatives:

  • Hardcopies, bags, notepads, reprints, pens, t-shirts and other accessories are delivered within a period of 3-6 weeks (worldwide);
  • Yearly Subscription is delivered twice a year by post within a period of 3-6 weeks (worldwide);
  • Language Editing delivered within a period of 2-5 business days.

12. Refund and Return

Prior to the publication, there’s full refund opportunity (bearing bank transfer fees on the Customers's account). After the publication date, refund is not possible as service was already provided and gone through many steps from review, plagiarism check, layout editing to publication in print and electronic formats.

Conference registration fee refund is only possible 4 weeks before the conference date.

For business derivatives, full refund applies if the Products were not delivered due to force majeure. You have a legal right to change your mind within 14 days and receive a refund regarding ordered Products.

13. Reporting

You acknowledge that, other than for the purposes of verifying Extrica Account registrations and article submissions in accordance with the Policies, we do not actively monitor Contributions and/or any of the other content that is made available on the Site.

If you believe that any part of the Site:

  • infringes your Intellectual Property Rights or other proprietary rights;
  • is defamatory to you; and/or
  • is otherwise in breach of these Terms,

please notify us by writing to us via the Contact Us form on the Site.

14. Third-Party Links and Resources

The Site may contain link to other sites and resources. These links are provided for your information only and we make no warranties or representations whatsoever about any third-party websites which you may access through the Site. We assume no responsibility for the content of sites linked to on the Site. We will not be liable for any loss or damage that may arise from your use of any such third-party sites.

Third-party websites are in no way approved, vetted, checked or endorsed by us and you agree that we shall not be responsible or in any way liable for the content, accuracy, compliance with relevant laws, or accessibility or any information, data, advice, or statements, or for the quality of any products or services available on such sites. Links do not necessarily imply that we are or that the Site is affiliated to or associated with such third-party sites. If you decide to visit any other site, you do so at your own risk. In addition, use of any other site may be subject to your acceptance of additional terms and conditions which we suggest you read carefully before proceeding.

15. Linking to Extrica Journals and Extrica Conferences

You may link to the Site provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. However, you must not suggest any form of association, approval, or endorsement on our part where none exists and you must not establish a link to the Site in any site that is not owned by you.

The Site must not be framed on any other site.

You may link to any part of the Site but we reserve the right to withdraw linking permission without notice.

Data Protection

Please refer to our Privacy Policy (https://www.extrica.com/privacy), for details of how personally identifiable information is collected by us and may be processed or shared with others.

16. Data Protection

the Company may obtain personal data from you (Customer and/or its employees), such as their contact information and details of professional experience and activities. In this regard:

the Company, in its capacity as data controller, shall comply with its obligations arising from applicable law, especially Regulation (EU) 2016/679 - General Data Protection Regulation ("GDPR");

the Company shall process personal data for the purposes of discharge its obligations under the Purchase Documents and/or these Terms as well as any other agreements concluded with the Purchaser, planning, administering and managing the business activities of the Company, fulfilment of the requirements of legal acts applicable to the Company and maintenance of relationships with the Purchaser;

The Company shall process the personal data on the following legal grounds: (i) where such an obligation exists in the legal acts applicable to the Company; (ii) due to the legitimate interest of the Company to properly fulfil its obligations arising out of the Terms.

The personal data shall be retained by the Company only as long as necessary for the purposes for which the personal data was collected and processed;

The Company may provide the personal data to the following recipients: other companies directly related to the Company, providers of data centre and cloud computing services, software providers and entities providing software support, any third-party suppliers selected by the Company for the delivery of Products and Services, as well as competent state authorities.

Each individual whose personal data is processed by the Company shall have the right to access, to object to processing of personal data, to demand deletion of personal data or restriction of its processing, to rectify his/her personal data in the event of inaccuracies, to submit a complaint to the competent supervisory authority. These rights can be exercised through contacting the Company via the Contact Us form on the Site.

You shall inform all natural persons, whose personal data it transfers to the Company, before transferring their data, about the transfer of their personal data to the Company for the purposes described in these Terms, to provide them the information specified in these Terms regarding data processing by the Company and to inform that they can find more information on the processing of their personal data in the Company's Privacy Policy (https://www.extrica.com/privacy).

17. Our Liability

The Company's liability under the Terms and Purchase Documents shall be limited to the value of the Products/Services (which is/are purchased) and only due to the Company's fault actions which needs to be proved by the Customer.

The Company shall never be liable for trading loss, consequential loss or any other indirect loss. The Company shall in no case be liable for the Customer's losses resulting through no fault on the Company's side.

Except in case of willful misconduct or gross negligence, the Company shall never be liable for direct or indirect loss including loss of use, revenue, savings, profit, interest, goodwill or opportunity, costs of capital, costs of replacement or substitute use or performance, loss of data, any claims arising from Customer's third party contracts, or for any type of indirect, special, liquidated, punitive, exemplary, collateral, incidental or consequential damages, or for any other loss or cost of a similar type and trading loss which results from the infringement of any intellectual or industrial property right, license or any other right of third parties.

If the Company is held liable by a third party for a loss for which the Company is not liable under these Terms and Purchase Documents or otherwise, then the Customer shall indemnify the Company against any such loss, damage, interest and/or other cost whatsoever incurred by the Company with regard thereto.

18. Applicable Law, Place of Jurisdiction

These Terms and Purchase Documents, their conclusion, performance, validity, termination and any relations of the Parties in regard to the Terms and Purchase Documents shall be governed by the laws of the Republic of Lithuania.

All disputes and disagreements which may arise in relation to the Terms and/or Purchase Documents shall be resolved by the Parties through mutual negotiations. Should the negotiations fail, the dispute shall be finally resolved by the competent court of the Republic of Lithuania (the venue of litigation shall be Vilnius).

19. Force Majeure

A Party shall not be considered liable for default on the entire Terms or Purchase Documents or a part thereof, in the case the Party proves that such default is the result of force majeure circumstances which where beyond the Parties' control, and could not be reasonably anticipated, avoided or eliminated by any means. Force majeure circumstances shall be the circumstances specified in Art. 6.212 of the Civil Code of the Republic of Lithuania.

A Party that in view of force majeure circumstances is not able to fulfil its obligations according to the Terms and Purchase Documents shall as soon as possible, and in any case no later than within 3 (three) working days notify the other Party in writing thereof, submitting supporting evidence. In that case the term for fulfilling the obligations shall be delayed until the end of the force majeure circumstances.

20. Miscellaneous

Any failure or delay by us to enforce any of our rights under these Terms will not be taken as or deemed to be a waiver of that or any other right unless we acknowledge and agree to such a waiver in writing.

These Terms are not intended to be for the benefit of, nor exercisable by, any person who is not a party to these Terms.

If a court deems any part of the terms set out in these Terms to be invalid, illegal or unenforceable, the remainder of the terms will remain unaffected.

These Terms and our Privacy Policy (https://www.extrica.com/privacy) set out the full extent of our obligations and liabilities concerning the Site and replace any previous agreements and understandings between us and you.

We may assign our rights under this agreement and transfer our obligations under this agreement in our sole discretion by providing notice to you via the email address that you provide to us or by notifying you on our site.

Phone or email. Call customer services on +370 670 01533 or email us at Show Email Address. Please provide your name, home address, details of the order and, where available, your phone number and email address.